In order to certify the originality of the archived file
Posted: Wed Apr 23, 2025 3:41 am
Storing paper invoices (for those who can still issue and receive them) is quite simple: the invoices must be printed using a laser printer, collated into purchase and sales invoices and collected by year, together with other fiscal documents, in containers, called folders, separated for each year.
However, the work involved in storing electronic invoice files is more complex.
in fact, it is necessary to follow a particular process of digital signatures and timestamps, which certify the originality of the document, its filing date and the subject who filed it.
Furthermore, the storage infrastructure must guarantee high levels of security in terms of data confidentiality, solidity of archives and files over time and availability of all documents, in case they need to be presented to a public official.
All this to say that, once issued, electronic invoices cannot simply be russia email list stored on your PC but must be deposited in special data centers that meet all the requirements for digital storage in accordance with the law, known as "Substitutive Storage".
For electronic purchase and sales invoices only, this storage can be done by the Revenue Agency, by requesting its free activation .
The alternative is then to rely on a private company that takes care of the replacement storage of electronic invoices, keeping in mind that invoicing services often offer the storage of electronic invoices included in their usage fee.
Obviously, replacement storage can also be carried out for other company documents (balance sheets, declarations, communications, etc.) but not through the services offered by the Revenue Agency or by invoicing software.
If you want to perform the replacement storage of all company documentation, it will be a good idea to choose a supplier to whom you can entrust the storage of all documents, including electronic invoices, in order to guarantee the solidity of the digital archives.
However, the work involved in storing electronic invoice files is more complex.
in fact, it is necessary to follow a particular process of digital signatures and timestamps, which certify the originality of the document, its filing date and the subject who filed it.
Furthermore, the storage infrastructure must guarantee high levels of security in terms of data confidentiality, solidity of archives and files over time and availability of all documents, in case they need to be presented to a public official.
All this to say that, once issued, electronic invoices cannot simply be russia email list stored on your PC but must be deposited in special data centers that meet all the requirements for digital storage in accordance with the law, known as "Substitutive Storage".
For electronic purchase and sales invoices only, this storage can be done by the Revenue Agency, by requesting its free activation .
The alternative is then to rely on a private company that takes care of the replacement storage of electronic invoices, keeping in mind that invoicing services often offer the storage of electronic invoices included in their usage fee.
Obviously, replacement storage can also be carried out for other company documents (balance sheets, declarations, communications, etc.) but not through the services offered by the Revenue Agency or by invoicing software.
If you want to perform the replacement storage of all company documentation, it will be a good idea to choose a supplier to whom you can entrust the storage of all documents, including electronic invoices, in order to guarantee the solidity of the digital archives.