How to create a professional email signature?
Posted: Tue Apr 22, 2025 5:39 am
Letsignit is the simplest yet most popular solution for creating, assigning, and managing email signatures for large businesses, as well as adding targeted marketing banners. It's compatible with Microsoft 365 and Exchange, as well as all devices. Letsignit is an easy-to-use and effective software for medium and large businesses.
Take a look at Letsignit's reviews on G2 and learn more about this software and its advanced features.
Now let's take a look at some taiwan mobile database tips that can be helpful when creating an email signature.
Your signature doesn't have to be flashy to be effective. In fact, the best email signatures are often simple. Here are some examples of dos and don'ts.
Keep it short. Keep it to no more than 3-4 lines of text.
Don't overload. Prioritize instead of including every social media or website link.
Add an image. Your company logo or a simple, professional headshot can add authority and build trust.
Don't add your email address. While it may seem obvious, many people unnecessarily add their email address to their signatures.
Pay attention to contact information. Not everyone you contact by email should have your phone number.
Don't promote a personal agenda with a professional email signature. Yes, you're proud of your cat's Instagram account. But it has nothing to do with your professional life, so it doesn't belong in your professional email signature.
Add some color. Use the same color scheme and font as your company's marketing content.
Don't overdo it with fonts and don't use animated gifs. Limit two fonts. Please, no flashy, blinking elements.
Optimize for mobile. Send yourself a test email and make sure your signature looks good on your mobile device.
What information do users add to email signatures?
The survey results revealed that in addition to essential email signature elements such as name, company name, website, and phone number, users commonly add other important elements:
Social networks: 75.8%
Call-to-action buttons: 32.3%
Disclaimers: 29%
Information added to email signatures
Other use cases include promoting new products and features and distributing content such as white papers, ebooks, case studies, videos and webinars.
Email Signature Survey Results
Email signature templates for Gmail, Outlook and Apple Mail for inspiration
Here are some examples of templates for email signatures corresponding to specific professions or universes:
Conclusion
In just a few minutes, you can create an impactful signature that stands out from the crowd and catches the eye of your recipients.
Your name, along with your job description, your company and any contact information that is important to your recipients, should be highlighted.
For a successful design, add company-friendly colors, space dividers to break up content, and a design hierarchy that encourages the recipient to read the most important information first.
If possible, provide access to promotional offers, social media icons, and personalized meeting links.
Make UTM codes for link tracking in your signature.
Make sure the signature looks good on mobile.
Using a signature generator like MySignature is the easiest way to create a professional and engaging signature. We recommend using it as a marketing strategy that can boost your sales and help improve your conversion rate.
Take a look at Letsignit's reviews on G2 and learn more about this software and its advanced features.
Now let's take a look at some taiwan mobile database tips that can be helpful when creating an email signature.
Your signature doesn't have to be flashy to be effective. In fact, the best email signatures are often simple. Here are some examples of dos and don'ts.
Keep it short. Keep it to no more than 3-4 lines of text.
Don't overload. Prioritize instead of including every social media or website link.
Add an image. Your company logo or a simple, professional headshot can add authority and build trust.
Don't add your email address. While it may seem obvious, many people unnecessarily add their email address to their signatures.
Pay attention to contact information. Not everyone you contact by email should have your phone number.
Don't promote a personal agenda with a professional email signature. Yes, you're proud of your cat's Instagram account. But it has nothing to do with your professional life, so it doesn't belong in your professional email signature.
Add some color. Use the same color scheme and font as your company's marketing content.
Don't overdo it with fonts and don't use animated gifs. Limit two fonts. Please, no flashy, blinking elements.
Optimize for mobile. Send yourself a test email and make sure your signature looks good on your mobile device.
What information do users add to email signatures?
The survey results revealed that in addition to essential email signature elements such as name, company name, website, and phone number, users commonly add other important elements:
Social networks: 75.8%
Call-to-action buttons: 32.3%
Disclaimers: 29%
Information added to email signatures
Other use cases include promoting new products and features and distributing content such as white papers, ebooks, case studies, videos and webinars.
Email Signature Survey Results
Email signature templates for Gmail, Outlook and Apple Mail for inspiration
Here are some examples of templates for email signatures corresponding to specific professions or universes:
Conclusion
In just a few minutes, you can create an impactful signature that stands out from the crowd and catches the eye of your recipients.
Your name, along with your job description, your company and any contact information that is important to your recipients, should be highlighted.
For a successful design, add company-friendly colors, space dividers to break up content, and a design hierarchy that encourages the recipient to read the most important information first.
If possible, provide access to promotional offers, social media icons, and personalized meeting links.
Make UTM codes for link tracking in your signature.
Make sure the signature looks good on mobile.
Using a signature generator like MySignature is the easiest way to create a professional and engaging signature. We recommend using it as a marketing strategy that can boost your sales and help improve your conversion rate.